Effective Date: January 1, 2026
www.escochex.com (the "Site") is owned and operated by Escochecks Inc. Escochecks Inc can be contacted at:
customercare@escochex.com
(818) 436-4688
21900 Burbank Blvd Ste 300 Woodland Hills, CA 91306
1. INTRODUCTION
Escochecks Inc. (“Escochecks,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information of every individual whose data we receive in connection with our payroll, tax, human-resources, benefits administration, and related services (collectively, the “Services”), including those offered under the Escochex Payroll brand.
This Privacy Policy explains how Escochecks collects, uses, discloses, retains, and protects personal information when you interact with our websites, including www.escochex.com and www.escochecks.com (collectively, the “Sites”); our web and mobile applications and portals (the “Platform”); and our products and Services. It also describes your rights and choices regarding your personal information.
This Privacy Policy applies in addition to the Terms of Service that govern your use of our Sites, Platform, and Services.
2. SCOPE AND OUR ROLE IN PROCESSING YOUR INFORMATION
Escochex Payroll is provided primarily to businesses and other organizations (each, a “Client” or “Employer”). When we process personal information on behalf of a Client — for example, when we process payroll for that Client’s employees and contractors — we act as a service provider, processor, or business associate, as those terms may be defined under applicable law. In those cases, the Client is the controller of the personal information and is responsible for its own privacy practices, including the lawful basis for sharing personal information with us.
If you are an employee, contractor, dependent, beneficiary, or other individual whose personal information was provided to us by a Client, please review your Employer’s privacy notice for information about how the Client uses your personal information. To exercise privacy rights with respect to information processed on behalf of an Employer, please contact your Employer directly. We will work with the Employer to honor verified requests as required by law.
When you interact with us directly — for example, when you visit our Sites, contact our customer-care team, apply for employment with Escochecks, or use features of the Platform that are not provided on behalf of a Client — Escochecks acts as the controller of the personal information we collect about you, and this Privacy Policy describes that processing.
3. INFORMATION WE COLLECT
We collect personal information in three principal ways: (a) directly from you; (b) from your Employer or other authorized third parties on your behalf; and (c) automatically through your use of our Sites, Platform, and Services. The categories of personal information we collect are summarized in the table below.
Category | Examples |
|---|---|
Identifiers | Full legal name, preferred name, date of birth, employee or contractor ID, Social Security Number, Individual Taxpayer Identification Number, driver's license or state ID number, passport number, signature, photograph, IP address, and online identifiers. |
Contact Information | Home address, mailing address, work address, personal and work email addresses, mobile and landline phone numbers, and emergency contact information. |
Financial Account Information | Bank account and routing numbers for direct deposit, debit or pay card numbers, payment card information, ACH authorization details, and wire instructions. |
Employment & Compensation data | Job title, work location, hire date, termination date, employment status (full-time, part-time, exempt, non-exempt, 1099), employer name and FEIN, pay rate, hours worked, timekeeping data, bonuses, commissions, tips, reimbursements, wage garnishments, child-support orders, and leave balances. |
Tax Information | Federal and state withholding elections (Form W-4, state equivalents), dependents, filing status, exemptions, year-to-date earnings and withholdings, Form W-2, Form 1099, Form 941/940 data, state unemployment account numbers, and local tax jurisdictions. |
Benefits & Deductions | Health, dental, vision, and life insurance enrollment data, retirement plan contributions (e.g., 401(k), SIMPLE IRA), HSA/FSA contributions, ICHRA participation, voluntary deductions, and beneficiary information. |
Government-Issued Identifiers | Social Security Numbers, ITINs, work authorization documents (Form I-9, EAD, visa data), and state-issued identification used for tax filing, wage reporting, and identity verification. |
Protected Classifications (Limited) | To the extent required by law or voluntarily provided by you or your employer: date of birth, gender, marital status, citizenship or work-authorization status, veteran status, and disability accommodations. We use this information only as needed to administer payroll, benefits, leave, and required government reporting (e.g., EEO, new-hire reporting). |
Time & Attendance Data | Clock-in/clock-out timestamps, geolocation data from time-tracking features (when enabled by the employer), scheduled hours, breaks, paid time off requests, and approval history. |
Device & Usage Data | IP address, device identifiers, browser type and version, operating system, referring URLs, pages visited, features used, session duration, log-in timestamps, and crash or error logs. |
Communications | Records of correspondence with our customer care team, support tickets, chat transcripts, call recordings (where permitted by law and disclosed at the time of the call), and feedback or survey responses. |
Inferences | Inferences drawn from the categories above to support fraud prevention, account security, product improvement, and service personalization. |
We do not knowingly collect biometric identifiers (such as fingerprints, voiceprints, or face geometry) through Escochex Payroll. If an Employer enables a biometric time-tracking integration through a third party, that integration is governed by the third party’s privacy notice and applicable biometric privacy laws.
4. HOW WE COLLECT PERSONAL INFORMATION
Information You Provide Directly
You provide personal information directly to us when you create or access an account, complete onboarding forms (including Forms W-4, I-9, and state equivalents), enter time, request a payroll change, submit a benefits election, contact our customer-care team, respond to a survey, or apply for employment with Escochecks.
Information We Receive From Your Employer or Other Third Parties
If your Employer engages us to provide payroll, tax, HR, or benefits services, your Employer (and certain third parties acting on its behalf, such as benefits brokers, retirement-plan administrators, third-party administrators (“TPAs”), and time-and-attendance vendors) will provide personal information about you to us so that we can perform those Services.
Information Collected Automatically
When you use our Sites or Platform, we and our service providers automatically collect device and usage data using cookies, log files, web beacons, and similar technologies. See Section 9 (Cookies and Similar Technologies) for details.
5. HOW WE USE PERSONAL INFORMATION
We use personal information for the following purposes:
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Service delivery - To provide, operate, maintain, and improve the Services, including calculating, processing, and depositing payroll; generating pay stubs, Forms W-2, 1099, and other tax forms; remitting federal, state, and local taxes; administering benefits and deductions; processing wage garnishments and child-support orders; supporting time and attendance; onboarding new hires; and producing reports for Clients.
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Account and identity management - To create and maintain user accounts, authenticate users, enable single sign-on and multi-factor authentication, and verify identity for security and compliance purposes.
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Customer support - To respond to inquiries, troubleshoot issues, send service announcements, and provide assistance with the Services.
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Security and fraud prevention - To monitor for, detect, investigate, and prevent fraudulent, unauthorized, or illegal activity, and to protect the rights, property, and safety of Escochecks, our Clients, and the public.
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Legal and regulatory compliance - To comply with applicable laws, regulations, court orders, subpoenas, audits, and lawful requests by public authorities, including the Internal Revenue Service, state taxing authorities, the Social Security Administration, the U.S. Department of Labor, and equivalent state agencies.
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Service improvement and analytics - To analyze usage of the Services, conduct internal research, develop new features, perform troubleshooting, and improve the security, functionality, and user experience of the Sites, Platform, and Services. We use aggregated and de-identified data wherever possible.
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Communications and marketing - To send transactional messages (such as payroll notifications, security alerts, and policy updates) and, where permitted by law, marketing communications about Escochecks products and Services. You can opt out of marketing communications at any time using the unsubscribe link in the message or by contacting us.
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Corporate transactions - To evaluate, negotiate, and complete a merger, acquisition, financing, reorganization, bankruptcy, receivership, sale of assets, or transition of service to another provider, subject to the protections described in Section 7.
6. LEGAL BASES FOR PROCESSING
For individuals in jurisdictions that require a specified legal basis for processing personal information (such as the European Economic Area, the United Kingdom, and Switzerland), we rely on the following bases, depending on the processing activity: (a) performance of a contract with you or with your Employer; (b) compliance with our legal obligations; (c) our legitimate interests in operating, securing, and improving the Services, where those interests are not overridden by your rights; and (d) your consent, where required by law. Where we rely on consent, you may withdraw it at any time without affecting the lawfulness of processing performed before withdrawal.
7. HOW WE SHARE PERSONAL INFORMATION
We share personal information only as necessary to provide the Services and as described below. We do not sell personal information for monetary consideration, and we do not share personal information for cross-context behavioral advertising as those terms are defined under California law.
With Your Employer
If you are an employee or contractor of one of our Clients, we share personal information with your Employer and with persons your Employer authorizes to access the Services on its behalf.
With Service Providers and Vendors
We share personal information with vendors and service providers that perform functions on our behalf, including cloud hosting and infrastructure providers, software-platform providers, identity-verification and fraud-prevention vendors, customer-support tools, communications and email-delivery providers, payment-processing and ACH origination banks, printing and mail vendors, and professional advisors. These service providers are contractually required to use personal information only to perform the services we have engaged them to provide and to maintain appropriate security.
With Financial Institutions and Payment Networks
To process direct deposits, debit-card loads, ACH transactions, and wire transfers, we share necessary personal and financial information with banks, ACH networks (including NACHA participants), card networks, and pay-card program managers.
With Government Agencies
We share personal information with federal, state, and local tax authorities, the Social Security Administration, the U.S. Department of Labor, state unemployment-insurance agencies, child-support enforcement agencies, courts, and other government bodies as required by law and as authorized by your Employer to file returns, deposit taxes, report new hires, and otherwise comply with applicable law.
With Benefits Providers, TPAs, and Authorized Partners
Where your Employer or you authorize it, we share personal information with insurance carriers, retirement-plan administrators, third-party administrators (TPAs), benefits brokers, and integration partners (including any Value-Added Partners through which the Services are offered) to administer benefits, retirement plans, ICHRAs, and similar programs.
For Legal and Safety Reasons
We may disclose personal information if we believe in good faith that disclosure is required by law, regulation, subpoena, court order, or other legal process; necessary to enforce our Terms of Service or other agreements; necessary to protect our rights, property, or safety, or those of our Clients, users, employees, or the public; or appropriate in connection with an investigation of suspected fraud or illegal activity.
In Connection With Corporate Transactions
If Escochecks is involved in a merger, acquisition, financing, reorganization, bankruptcy, receivership, sale of all or part of its assets, or transition of service to another provider, personal information may be transferred as part of that transaction. We will require any successor to honor the commitments in this Privacy Policy with respect to information transferred or will notify you of any material changes.
With Your Consent or at Your Direction
We share personal information with any other party with your consent or at your direction.
8. INTERNATIONAL DATA TRANSFERS
Escochecks is headquartered in the United States, and our primary data-processing operations occur in the United States. If you access the Services from outside the United States, your personal information will be transferred to, stored in, and processed in the United States, which may have data-protection laws different from those of your country. Where required by law, we use appropriate safeguards (such as Standard Contractual Clauses) to protect personal information transferred internationally.
9. COOKIES AND SIMILAR TECHNOLOGIES
Our Sites and Platform use cookies and similar technologies (such as pixels, web beacons, local storage, and software development kits) for purposes including session management, authentication, security, preference storage, performance measurement, and analytics.
Categories of Cookies We Use
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Strictly Necessary Cookies. Required to operate the Sites and Platform, authenticate users, maintain sessions, and provide security. These cannot be disabled in our systems.
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Functional Cookies. Remember your preferences and settings (such as language and display options) to enhance your experience.
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Performance and Analytics Cookies. Help us understand how visitors use the Sites and Platform so we can measure and improve performance.
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Advertising Cookies (limited). On our public marketing pages only, we may use cookies to measure the effectiveness of our advertising. We do not use advertising cookies inside the authenticated Platform where you process payroll.
You can control cookies through your browser settings and, where available, through our cookie-preferences tool. Blocking strictly necessary cookies may prevent the Sites or Platform from working properly.
Do Not Track and Global Privacy Control
Some browsers offer a “Do Not Track” (“DNT”) signal. Because no common industry standard for DNT has been adopted, our Sites do not currently respond to DNT signals. Where required by law, we honor the Global Privacy Control (“GPC”) signal as a valid request to opt out of “sharing” or “sale” of personal information by the browser used to send the signal.
10. HOW WE PROTECT YOUR PERSONAL INFORMATION
We maintain a written information-security program with administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, use, disclosure, alteration, and destruction. These safeguards include:
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Encryption of personal information in transit using current industry-standard TLS protocols, and encryption of sensitive personal information at rest in our production systems;
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Role-based access controls, least-privilege provisioning, and multi-factor authentication for administrative access;
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Network segmentation, firewalls, intrusion detection, vulnerability scanning, and ongoing security monitoring;
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Background checks and confidentiality obligations for employees and contractors with access to personal information, and mandatory security and privacy training;
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Secure software-development practices, including code review, change control, and periodic penetration testing;
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Vendor risk-management reviews and contractual requirements for service providers that process personal information on our behalf; and
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Incident-response, business-continuity, and disaster-recovery plans that are reviewed and tested periodically.
No method of transmission over the internet or method of electronic storage is completely secure. While we use reasonable measures to protect your personal information, we cannot guarantee absolute security. If we become aware of a breach of security involving your personal information, we will notify you and the appropriate authorities to the extent required by applicable law.
11. DATA RETENTION
We retain personal information for as long as needed to provide the Services, to fulfill the purposes described in this Privacy Policy, and to comply with our legal, tax, accounting, and reporting obligations. Specific retention periods depend on the type of information and the applicable legal requirements, including:
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Payroll, tax, and wage records are retained in accordance with Internal Revenue Service requirements (generally four years after the tax is due or paid, whichever is later), the Fair Labor Standards Act (generally three years for payroll records and two years for supporting records), and applicable state wage-and-hour laws (which in some jurisdictions, including California, are longer);
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Form I-9 records are retained for three years after the date of hire or one year after the date employment ends, whichever is later;
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ACH and banking records are retained in accordance with NACHA Operating Rules and financial-institution requirements;
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Account and Platform usage records are retained for as long as you maintain an account with us, and for a reasonable period afterward for legitimate business and legal purposes; and
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Marketing and customer-relationship records are retained until you opt out or for a reasonable period thereafter.
When personal information is no longer needed, we will securely delete, destroy, or de-identify it in accordance with our data-retention schedule and applicable law.
12. YOUR PRIVACY RIGHTS
Depending on where you live, you may have certain rights with respect to your personal information. We honor verifiable consumer requests as required by applicable law, including the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA”), and the comprehensive privacy laws of Virginia, Colorado, Connecticut, Utah, Texas, Oregon, Montana, and other states where applicable.
Right | What It Means |
|---|---|
Right to Appeal | If we deny your request, you may appeal our decision by contacting our Privacy Officer using the information in the “Contact Us” section. |
Right to Non-Discrimination | You will not receive discriminatory treatment for exercising any of your privacy rights. |
Right to Limit Use of Sensitive Personal Information | Request that we limit our use of sensitive personal information (e.g., Social Security Number, financial account information) to purposes necessary to perform the services. We already limit our use of sensitive personal information to these purposes. |
Right to Opt-Out of Sale or Sharing | We do not sell personal information and we do not share personal information for cross-context behavioral advertising as those terms are defined under California law. |
Right to Data Portability | Receive a copy of certain personal information in a portable, readily usable format. |
Right to Delete | Request deletion of personal information we collected from you, subject to legal and contractual exceptions (for example, payroll, tax, and wage-and-hour records we are required to retain). |
Right to Correct | Request correction of inaccurate personal information we maintain about you. |
Right to Know/Access | Request the categories and specific pieces of personal information we have collected about you, the sources, the purposes for collection, and the categories of third parties with whom we share it. |
How to Exercise Your Rights
To exercise any of the rights above with respect to information that Escochecks controls, please contact our Privacy Officer using the information in Section 17. We will verify your request using information already in our possession (such as account credentials or transaction history) and will respond within the time required by applicable law (generally 45 days under the CCPA, with one 45-day extension where reasonably necessary).
If your personal information was provided to us by your Employer in connection with the Services, please contact your Employer to exercise your rights. We will assist Employers in responding to verified requests as required by law.
Authorized Agents
You may designate an authorized agent to submit a request on your behalf. We will require the authorized agent to provide written proof of authorization and may require you to verify your identity directly with us.
California “Shine the Light” Disclosure
California Civil Code Section 1798.83 permits California residents to request information about disclosures of personal information to third parties for those third parties’ direct-marketing purposes. We do not disclose personal information to third parties for their direct-marketing purposes.
Nevada Residents
Nevada residents have the right to opt out of the future sale of certain personal information. We do not sell personal information as defined by Nevada law. To submit an opt-out request, contact our Privacy Officer.
13. CHILDREN'S PRIVACY
Our Services are intended for adults and for businesses and their workforces. We do not knowingly collect personal information from children under 13 years of age. If we learn that we have collected personal information from a child under 13 without verifiable parental consent, we will delete that information as soon as reasonably possible. A parent or guardian who believes that a child under 13 may have provided personal information to us may contact our Privacy Officer.
Personal information about minor dependents and beneficiaries may be provided to us by an Employer for tax, benefits, and payroll purposes. We process that information only as needed to provide the Services and as required by law.
14. THIRD-PARTY SITES, SERVICES, AND INTEGRATIONS
The Sites and Platform may contain links to, or integrations with, websites, applications, and services operated by third parties (such as benefits carriers, retirement-plan providers, time-and-attendance vendors, banks, accounting and bookkeeping platforms, and Value-Added Partners). This Privacy Policy does not apply to those third-party sites or services, and we are not responsible for their privacy practices. We encourage you to review the privacy notices of any third-party site, application, or service you use.
15. JOB APPLICANTS
If you apply for employment with Escochecks, we collect the personal information you provide in your application, resume, and supporting documents, as well as information from background-check, reference, and verification providers as permitted by law. We use this information to evaluate your application, make hiring decisions, conduct lawful pre-employment screening, comply with applicable employment laws, and, if you are hired, to onboard you as an employee. We retain applicant information for the period required by applicable law.
16. CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will update the “Effective Date” and “Last Updated” at the top of this Privacy Policy and, where required by applicable law or where changes are material, we will provide additional notice (such as a banner on the Sites, an in-Platform notice, or an email). We encourage you to review this Privacy Policy periodically.
17. CONTACT US AND PRIVACY OFFICER
If you have questions, concerns, or complaints about this Privacy Policy or our privacy practices, or if you wish to exercise any of your privacy rights, please contact our Privacy Officer:
Roy Escosar, Privacy Officer
Escochecks Inc.
21900 Burbank Blvd, Suite 300
Woodland Hills, CA 91367
Email: customercare@escochex.com
Phone: (818) 436-4688
We will acknowledge your request and respond within the time required by applicable law. If you are not satisfied with our response, you may have the right to lodge a complaint with the data-protection authority in your jurisdiction (for California residents, the California Privacy Protection Agency or the California Attorney General).
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